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EndNote: Build a Library

Create and Add References to your Library

You can build an EndNote database (called a Library) several different ways:

  • Search a database such as PubMed and directly import references to EndNote
  • Search a database, save references to a file, and Import the file to EndNote
  • Manually add references by typing into the correct template - useful for book chapters, web sites and older or obscure papers where electronic information does not exist
  • Use the Online Search feature of EndNote to connect to a database and retrieve selected references
  • Use the Capture Reference icon from your toolbar to import websites or individual PubMed records.  You must first create an EndNote Online account and download the toolbar.


Here's how to get more help with EndNote:


Library Classes Calendar

Create a New EndNote Library

  1. Open EndNote.
  2. Select File and New and name and save your library. 
  3. Please note:  when you create an EndNote Library, two files are created. The .enl file is your EndNote Library. The .Data file stores your PDFs. These two files must stay together! (Tip: If you want to move your Library to another drive on your computer, be sure to move both files.  You can also save both files together by creating a compressed library under File, Compressed Library. This makes one file with the extension .enlx and will automatically unzip when you open it on another computer.   This is recommended for backing up your EndNote Libraries.)


Add References from PubMed to EndNote

  1. Open the EndNote Library where your references are going.
  2. Find your article/s in PubMed, and select the articles you wish to download by checking the boxes next to the article titles.
  3. If you do not check any articles, they all will be sent.  Limit is 200 at a time.
  4. Click on Send to, Citation manager, Create File.
  5. Your reference should automatically download to EndNote. (Tip: Your browser may take you through one extra step.)


Import Saved References from another Database

1.  Run a literature search in a database such as Cochrane Systematic Reviews.







2.  Export the results to a file and name the file.


3.  Use the green EndNote dropdown arrow to Import File.


4.  Choose matching Import Option, click Import.


5.   Import records into the EndNote Library.



Add a Manual Reference (a book, book chapter or website) to Your Library

1. Select References, New Reference.

 You can also do Ctrl/N or click the New Library Icon 

2. Select Reference Type.                                                                 

(Tip: Choose Book Section for a book chapter)

3. Enter the applicable fields

(i.e. Author, Title, Date. etc.) 

4. Once you've filled in the fields, click on the small X in the upper right-hand corner of EndNote to close the record. The record will prompt you to save.  Be sure you save y our changes.


*If you are entering a webpage, be sure to include the URL and Access Date.

*If your author is an organization (i.e. American Cancer Society) enter the organization’s name into the Author field and be sure to put a comma after the name of the organization (.i.e. American Cancer Society,)   







See video tutorial:  https://www.youtube.com/watch?v=30u5_b9d5D4

Download References Directly Through EndNote

  1. In EndNote, switch to the Online Search Mode by clicking on the globe/world icon.
  2. Select PubMed (NLM).
  3. Enter the beginning of the title and the author’s last name and select Search. (Tip: You don’t have to search for the whole article title. You can also search for the year. )

      4. Select the reference/s you would like to add to your library and click on the Button.



For further instruction: http://endnote.com/training/mats/enuserguide/eng/endnote7/enguide-chpt6.pdf




Use Capture reference tool

While in EndNote Online, go to "Options, Download Installers" and follow the directions.  Usually you can just drag the Capture Reference icon to your browser toolbar.   

  • From PubMed, you must format each record, one by one, using the abstract format, then capture them. Be sure to check the resulting EndNote record to see if it needs editing.
  • To capture a website, click on the url and capture the information into your EndNote library.  Again, you may have to edit part of the record (title, author, etc.) and manually type in the "date accessed" (today).  The url should load properly.  Tip:  for a corporate author (such as Centers for Disease Control and Prevention), put a comma at the end of the author name field.


Download References from Google Scholar

  1. Open the Endnote Library where your references are going.
  2. Go to https://scholar.google.com/
  3. Go to Settings. (Settings are located in the top right-hand corner)                                                           
  4. Select Show links to import citations into Endnote and choose Save.
  5. Search Google Scholar, and download your citation by selecting the Import into EndNote button. (Tip: In Internet Explorer, choose Open and the citation will download. In Firefox, you will choose Open With and EndNote.).
  6. Once you've downloaded the reference, check the reference in EndNote to be sure that the information is complete. Sometimes the Publisher or Place Publisher is missing. You can simply add or correct this information in your library reference.


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