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EndNote: References in Word

Cite While You Write

Both EndNote Desktop and EndNote (Basic) Online work with Microsoft Word to automatically format in-text citations and end-of-paper bibliography lists for your manuscripts with your chosen style (APA, NIH, Vancouver, etc). This is known as cite-while-you-write.  The examples below are for EndNote Desktop.  For additional information about citing with EndNote Online, see  EndNote Online.


Here's how to get more help with EndNote:


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Insert a Reference into your Manuscript

  1. Your EndNote Library and your Word document must be open at the same time.
  2. Select the EndNote X7 tab in Word.
  3. Place your cursor in the Word document, wherever you are prepared to cite.
  4. Select Insert Citation and Find Citation
  5. A pop-up window will appear. Enter the letter “a” into the search box and hit the Enter key on your keyboard. You will then see a list of citations from your open EndNote library.  Or type a specific author or keyword to narrow down your search.
  6. Select one or more citations (select more than one by holding down the Ctrl key on your keyboard) and select Insert. The citation will insert in the text and in the bibliography at the same time. 

Delete a Reference from your Manuscript

  1. IMPORTANT! Do not use the backspace key to delete an Endnote Reference from Word!
  2. Highlight the citation in your Word document that you would like to delete.
  3. Go to the EndNote X7 tab and select Edit & Manage Citation(s)
  4. A window will pop-up with a listing of the citations you have entered into your manuscript so far. The citation you highlighted will be highlighted blue. Select the Edit Reference tab next to your citation and choose Remove Citation


Advanced Tip: To Unformat Citations in your Manuscript

  1. Open your manuscript. Before you unformat, be sure that you have the EndNote Library connected to the manuscript you are working on. Next select Update Citations and Bibliography. Your manuscript must be on the same computer as the document in order to unformat and reformat your citations properly.
  2. Go to Convert Citations and Bibliography and Convert to Unformatted Citations.
  3. Your bibliography will temporarily disappear, and your citations will temporarily be converted to placeholders. Your in-text citations are replaced with braces, the first author’s last name, comma, year, and a record number. Your in-text citation will now look something like this, {Berkowitz, 2010  #9}. At this point you can delete references and copy and paste text in your Word document without worrying about using any EndNote tools.
  4. When you are ready you can turn your formatting back on by selecting Update Citations and Bibliography.



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